Terms

These terms apply to photography commissions provided by Alexander Sylte and Sylte Studios (org. no. 984 868 502), unless otherwise agreed in writing. A written estimate, treatment, schedule, or email confirmation is considered acceptance of scope and these terms.

01. DEFINITIONS

Commercial use: Any use in paid media, advertising, promotional campaigns, brand partnerships, or other revenue-generating activity across print, out-of-home, digital, e-commerce, social platforms, and owned/paid channels. Paid social, boosting, whitelisting, and usage via partner/creator accounts are commercial use unless explicitly included in the agreed licence.

Editorial use: Use in editorial contexts, including magazines, newspapers, and publisher platforms, as well as brand-owned editorial channels such as lookbooks and brand publications. Organic use on the client’s own digital channels (for example the client’s website, newsletters, and organic posts on social platforms) is included only if specifically stated in the agreed licence.

Territory: The geographic area where usage is permitted (for example Norway, Nordics, Europe, Worldwide).

Licence period: The duration of the usage rights (term), starting from a defined start date (typically delivery date or first publication date), as agreed in writing.

Exclusivity: A restriction that prevents the photographer from licensing the same images to other parties within an agreed scope (for example category/industry sector, territory, and term). Exclusivity must be explicitly agreed in writing and may affect pricing.

02. SCOPE

The estimate defines the scope, deliverables, and intended usage. Changes to brief, deliverables, schedule, or usage may require a revised estimate and schedule.

03. COPYRIGHT AND LICENSING (USAGE)

All photographs and created work remain the copyright of Alexander Sylte / Sylte Studios, unless otherwise agreed in writing. No transfer of copyright is implied.

The client purchases a licence to use the images as defined in writing (media, territory, licence period, and any exclusivity). Buying a commission does not mean buying ownership of the images. Usage begins only once full payment has been received. Any use outside the agreed licence requires written approval and additional licensing.

Third-party use: The client may share the images with its appointed agencies, suppliers, publishers, and production partners solely for the purpose of exercising the licensed usage on the client’s behalf. The licence may not be sublicensed, sold, or transferred to third parties for their own use. The client remains responsible for third-party compliance with these terms.

04. LICENCE STARTS ON FIRST USE OR DELIVERY

Where a first publication date is earlier than delivery, the licence period starts on first use.

05. CREDIT

Credit is required where customary (for example editorial) unless waived in writing. Standard credit line can be agreed per project.

06. PAYMENT

To confirm dates and begin planning:

• Booking / creative fee: 50% due on booking.

• Production costs: 100% due 7 days before the first shoot day.

• Remaining balance (including post-production and licensing): due before final delivery and before usage begins.

Production is not confirmed until required payments have cleared.

07. PRODUCTION COSTS

Production costs include third-party expenses such as crew, studio/location fees, rentals, travel, styling, casting, and other agreed items. These costs are booked against the project and must be paid in full 7 days before the first shoot day to allow timely payment to suppliers.

08. LATE PAYMENT

Late payment may incur interest and/or fees as stated on the invoice. Usage rights are suspended if payment becomes overdue until the account is settled in full.

09. TREATMENT AND SCHEDULE

A treatment and schedule may be provided to define approach, deliverables, and timing. Timelines depend on timely approvals, access to decision-makers, and receipt of materials (brief, references, product lists, call sheets, and usage requirements). Delays in approvals or materials may move delivery dates.

10. SELECTS AND APPROVALS

An edited selection is provided for review. Finals are confirmed from these selects. Unless otherwise agreed, the client provides one consolidated round of selects feedback.

11. POST-PRODUCTION

Post-production includes retouching, colour grading, and finishing to the agreed level, with consistency across the full set. One revision round is included (one consolidated set of notes). Additional revision rounds, alternative versions, exports, formats, or changes after approval are billed separately.

12. EDITING AND ALTERATIONS

Clients may crop images for layout/composition. Filters, heavy manipulation, AI alterations, removal of metadata, or any edits that materially change the work require written approval. Derivative works require a separate agreement. Any substantial crop/retouch/overlay requires approval.

13. AI / TRAINING / DATASET RESTRICTION

The images may not be used for machine learning/AI training, dataset creation, or similar purposes, and may not be uploaded to services that claim training rights, unless explicitly agreed in writing.

14. DELIVERY

Standard delivery is high-resolution JPEG unless otherwise agreed in writing. Final files are delivered digitally via the studio’s online image lab (or an agreed delivery method) once payment is complete and approvals are received. Unedited RAW files and rejected images are not delivered unless explicitly agreed in writing.

15. RUSH DELIVERY

If expedited delivery is requested, a rush fee may apply and will be confirmed in the estimate.

16. RESHOOTS

Reshoots required due to client changes, requests outside the agreed brief, or circumstances beyond the studio’s control are treated as new work and billed accordingly.

17. RELEASES AND PERMISSIONS

Unless otherwise agreed in writing, the client is responsible for obtaining necessary model releases, property releases, product permissions, and location permissions. The studio is not liable for claims arising from missing releases or permissions.

18. CANCELLATION AND POSTPONEMENT

If a project is cancelled or postponed, the client is responsible for costs already committed, including supplier cancellation fees, location fees, travel costs, and crew hold/kill fees. The booking/creative fee is non-refundable once dates are reserved. If dates move, previously paid production costs may need adjustment based on supplier availability and revised pricing.

19. FORCE MAJEURE

The studio is not liable for delays or failure to perform due to circumstances beyond reasonable control, including severe weather, illness, travel disruptions, venue closures, or supplier failure. In such cases, the studio will make reasonable efforts to reschedule; third-party costs remain payable where incurred.

20. LIABILITY

The studio will take reasonable care in producing and delivering the work. Liability is limited to the amounts paid for the commission. The studio is not liable for indirect or consequential losses (including loss of profit, business interruption, or reputational damage). The client agrees to indemnify and hold harmless the studio from claims arising from the client’s use of images outside the licensed scope or in breach of these terms.

21. PORTFOLIO USE

Unless otherwise agreed in writing, the studio and crew members may display commissioned work in portfolio channels (website, presentations, social) after first public release by the client. Embargo or confidentiality must be agreed in writing in advance.

22. FILE RETENTION

Project files are backed up and retained for a period defined by the studio. Long-term archiving is not guaranteed unless agreed in writing. Re-uploads/re-delivery after 3 months may be billed as an additional service.

23. GOVERNING LAW

These terms are governed by Norwegian law. Any disputes shall be handled by the competent courts in Oslo, Norway.

24. ENTIRE AGREEMENT

These terms, together with the agreed estimate, treatment, schedule, and any written confirmations, constitute the entire agreement between the parties and supersede prior discussions or communications.

25. AMENDMENTS IN WRITING

Any amendments or additional agreements must be confirmed in writing.

26. SEVERABILITY

If any provision of these terms is held to be invalid or unenforceable, the remaining provisions remain in full force and effect.

Alexander Sylte
Sylte Studios
Hausmanns gate 6
0186 Oslo, Norway